May 30, 2007
Dear PECERA Presenters:
Message to all Presenters (May 30, 2007)
Thank you for your interest in participating in the PECERA’s 8th Annual Conference in Hong Kong! We are pleased to let you know that a TENTATIVE presentation schedule is now available at: http://www.pecera.org.hk/2007Conference/Abstr.htm.
We would like to bring to your attention that we are now preparing a DIRECTORY of presenters with names and email addresses which will be printed in the Conference Program. We will print the email addresses that you have submitted on your proposal submission form earlier (the email address you are receiving this message). This will greatly facilitate any communication and networking among all of you in the future. If you DO NOT wish to include your email addresses, please write to email@example.com BEFORE JUNE 2 (Sat).
We would greatly appreciate if you can inform us of any cancellation of presentations by writing to firstname.lastname@example.org. (Please ignore this message if you have already done so.)
HANDOUTS will be welcomed at paper presentations, poster and workshop sessions. They will be particularly useful due to the nature of multilingual background of the participants of this conference. Please understand that presenters are expected to bring their own copies of the handout. We estimate that 50 copies should be more than enough for each session.
Each presentation room is equipped with a PC (English Window XP and Office XP) connected to a LCD projector and a screen. Windows Media is available in each PC so you can play multimedia files if necessary. Please make sure that the files are saved on the Windows XP version. You may bring your files (e.g. PowerPoint) in a memory stick (USB) or a CD/DVD and download to the computer before the session starts. To ensure that all sessions can start on time, we appreciate if you can arrive at least 15 minutes in advance for the preparations.
We would like to provide the following information to assist your preparation of presentations.
There will be three 70-minute concurrent sessions on July 5 and July 6: Paper Presentations (I), (II) and (III). (Please refer to the website for exact date and time.) During each session, three or four paper presentations will be conducted. Each presentation is allocated 14 minutes, followed by a 3-minute “Question & Answer” session for each presenting team. Although there will be a chair at each session to moderate the process, we would appreciate that each presenting team will not exceed the allocated time limit in order to be fair to everybody.
There are two full-day poster presentation sessions on July 5 and July 6: Posters (A) and (B). (Please refer to the website for your exact date and time.) We will be providing display boards for the poster presentation. The display area of each is approximately 95 cm (W) x 245 cm (H), which is a vertical, or "'portrait" orientation. Poster presenters will need to bring a ready-for-display poster of your presentation content. Presenters should also bring along any stationary or materials necessary for putting up their posters. There will not be any supply of materials at the conference.
Please note that each poster is assigned a number, for example, A1, A2….etc. Please check your team’s poster number from the Conference Program and set up your poster on the corresponding display board.
"Posters (A)" presenters can set up their posters starting from 8:30 a.m. on July 5. (Please note that the Opening Ceremony will start at 9:30 a.m.) The Q&A session of your posters will be arranged at 4:00 p.m. to 5:10 p.m. on the same day. Presenters should be available at their posters to answer questions from other delegates. They should take off the posters after the Q&A session and leave the board for group B presenters.
"Posters (B)" presenters can set up starting from 8:30 a.m. on July 6. (Keynote Address III will commence at 9:30 a.m.) The Q&A session will be arranged at 3:20 p.m. to 4:30 p.m. on the day. Presenters should be available at their posters to answer questions from other delegates. They should take off the posters after the Q&A session.
Here are some requirements on the poster layout:
- Please word-process all text (including captions);
- The poster title, author’s name and institute should be displayed clearly at the top-center of the display board, with font size not less than 72;
- Content text should be readable from five feet away. Use a minimum font size of 18 points;
- For both English and Chinese posters, the text should read from left to right, and top to bottom;
- Cite and reference any sources of information other than your own, just as you would do with a research paper. The "References Cited" should be placed at the end of the poster;
- You may use visuals such as photos, pictures, graphs, etc. Each visual should have a brief title, clearly labeled and integrated with the text.
There websites provide useful tips for preparation of posters:
There will be two 70-minute concurrent sessions on July 6: Workshops (1) and (2). (Please refer to the website for exact date and time.)
This format is added for this conference to facilitate the exchange of knowledge and experience gained from the implementation of innovative practice instead of a typical research. A workshop often focuses on the practical aspect of teaching and learning, the implementation of a program or specific educational approaches. In a workshop, various curriculum implementation documentations, illustrative examples, teaching strategies, organization and management approaches can be explained and demonstrated. Sometimes the interactive and participatory methods are used for this format. Often there is a know-how focus of a workshop.
Please feel free to forward this email to your team members or other presenters who are not able to receive it. If you have any question, please feel free to email: email@example.com. We will see you soon in July! Wish you all a successful presentation!